Which Should You Use — a Mac, iPhone or iPad or Web App?

Apps are everywhere these days, but it can be hard to remember that many exist in multiple versions. You can often run the same app on a Mac, an iPhone or iPad and in a Web browser. There are benefits for each of them.

Mac Apps

Generally speaking, Mac apps:

  • Have better-designed, more obvious interfaces that improve the user experience
  • Make it easy to switch to them and to manage among many other apps
  • Lend themselves to automation through ShortcutsAppleScript and Keyboard Maestro
  • Work best for processor-intensive, text-heavy and large-screen tasks

iPhone and iPad apps

These apps…

  • Give you quick access to functionality away from your desk and on the go
  • Offer small-screen touch interfaces that can be superior for some tasks

Web apps:

  • Are accessible from any computer and many smartphones
  • Can be linked to other Web apps using services like IFTTT and Zapier
  • Can be used in any Web browser instantly without having to download anything

The key takeaway is that there’s no either/or situation here. For any app you depend on, it’s usually best to use the native Mac app on your Mac, the native iOS app on your iPhone or iPad and the Web app whenever the native Mac or iOS app doesn’t fit the bill.

Web apps are particularly welcome when you’re away from your Mac and need a full-fledged interface with a keyboard and an iPhone version is not convenient. Web apps can also be lifesavers when you need to get something done but are having trouble with the native versions.

Here is a list of apps that run natively on your Apple devices and are accessible in any standard Web browser. It’s far from comprehensive but should give you a feel for what apps you can use in different forms, often with almost no loss of functionality or access to stored data. Note that you’ll almost always need to log in to use a Web app, so make sure you have access to your stored credentials in a password manager.

Before we get into the list, we want to call out two special categories:

  • Email: Most IMAP-based email services that you can use in Apple’s Mail or another email client also provide access to your stored mail through a Web app.
  • iCloud: Many of the apps that Apple bundles with macOS, iOS and iPadOS are also available as Web apps at iCloud.com. That list includes CalendarContactsFind My, iCloud DriveMailNotesPhotos and Reminders.
App Native Apps Web App
1Password MaciOS 1password.com
Airtable MaciOS airtable.com
Asana MaciOS app.asana.com
Basecamp MaciOS basecamp.com
Box MaciOS app.box.com
Canva MaciOS www.canva.com
ClickUp MaciOS app.clickup.com
Dialpad MaciOS dialpad.com
Dropbox MaciOS dropbox.com
Evernote MaciOS www.evernote.com
Figma MaciOS figma.com
Gmail iOS gmail.com
Google Docs iOS docs.google.com/document/
Google Drive MaciOS drive.google.com
Google Sheets iOS docs.google.com/spreadsheets/
Hive MaciOS app.hive.com
Keynote MaciOS www.icloud.com/keynote/
Microsoft Excel MaciOS www.microsoft365.com/launch/excel
Microsoft OneDrive MaciOS onedrive.live.com
Microsoft PowerPoint MaciOS www.microsoft365.com/launch/powerpoint
Microsoft Teams MaciOS teams.live.com
Microsoft Word MaciOS www.microsoft365.com/launch/word
Monday.com MaciOS monday.com
Notion MaciOS www.notion.so
Numbers MaciOS www.icloud.com/numbers/
OneNote MaciOS www.onenote.com
Outlook MaciOS outlook.live.com
Pages MaciOS www.icloud.com/pages/
Skype MaciOS web.skype.com
Slack MaciOS slack.com
Todoist MaciOS todoist.com
Trello MaciOS trello.com
Wrike MaciOS www.wrike.com
Zoom MaciOS zoom.us

Again, this list is by no means comprehensive, but you can use it as a starting point for thinking about the apps you use. If you’ve been relying solely on a Web app, some quick searches should reveal whether it has a native Mac or iOS version that might be faster and smoother. It’s also equally worth investigating if one of your native apps has a Web version that you could turn to in a pinch.

About arobasegroup

arobasegroup has been consulting with clients and advising the best use of Apple Technology since 1998. We listen to our customers and solve problems by addressing their specific, unique needs; we never rely on a one-size-fits-all solution or require them to use a specific product. arobasegroup is your advocate in all things related to information technology. Contact us to learn how we can help: info@arobasegroup.com.

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(Featured image by iStock.com/Rudzhan Nagiev)